Homeowner Association & Condominium Presuit Demand for Mediation Form

 

[DATE]

 

[Type name and full mailing address of the other party here.] Via First Class Mail and Certified Mail Return Receipt Requested #XXXX XXXX XXXX XXXX

 

 

RE: STATUTORY OFFER TO PARTICIPATE IN PRESUIT MEDIATION

 

The alleged aggrieved party [insert the name of the association or homeowner seeking mediation here] hereby demands that [insert the name of the  other party to the dispute here], as the responding party, engage in mandatory presuit mediation in connection with the following disputes, which by statute are of a type that are subject to presuit mediation:

  • List the subject of the dispute to be mediated here.
  • If there is more than matter to be mediated describe it here.

(List specific nature of the dispute or disputes to be mediated and the authority supporting a finding of a violation as to each dispute.)

 

Pursuant to section 720.311 (and section 718.1255 if this dispute concerns a condominium association), Florida Statutes, this demand to resolve the dispute through presuit mediation is required before a lawsuit can be filed concerning the dispute. Pursuant to the statute, the parties are required to engage in presuit mediation with a neutral third-party mediator in order to attempt to resolve this dispute without court action, and the aggrieved party demands that you likewise agree to this process. If you fail to participate in the mediation process, suit may be brought against you without further warning.

 

The process of mediation involves a supervised negotiation process in which a trained, neutral third-party mediator meets with both parties and assists them in exploring possible opportunities for resolving part or all of the dispute. By agreeing to participate in presuit mediation, you are not bound in any way to change your position. Furthermore, the mediator has no authority to make any decisions in this matter or to determine who is right or wrong and merely acts as a facilitator to ensure that each party understands the position of the other party and that all options for reasonable settlement are fully explored.

 

If an agreement is reached, it shall be reduced to writing and becomes a binding and enforceable commitment of the parties. A resolution of one or more disputes in this fashion avoids the need to litigate these issues in court. The failure to reach an agreement, or the failure of a party to participate in the process, results in the mediator declaring an impasse in the mediation, after which the aggrieved party may proceed to court on all outstanding, unsettled disputes. If you have failed or refused to participate in the entire mediation process, you will not be entitled to recover attorney’s fees, even if you prevail.

 

The aggrieved party has selected and hereby lists five certified mediators who we believe to be neutral and qualified to mediate the dispute. You have the right to select any one of these mediators. The fact that one party may be familiar with one or more of the listed mediators does not mean that the mediator cannot act as a neutral and impartial facilitator. Any mediator who cannot act in this capacity is required ethically to decline to accept engagement. The mediators that we suggest, and their current hourly rates, are as follows:

 

Barry B. Ansbacher
Ansbacher Law
8818 Goodbys Executive Dr.
Jacksonville, FL 32217
904.737.4600www.ansbacher.net/adr
$395 per hour
Bryan Rendzio
Ansbacher Law
8818 Goodbys Executive Dr.
Jacksonville, FL 32217
904.737.4600
www.ansbacher.net/adr
$395 per hour
List Information on Certified Mediator 3 Here
List Information on Certified Mediator 4 Here List Information on Certified Mediator 5 Here

(List the names, addresses, telephone numbers, and hourly rates of the mediators. Other pertinent information about the background of the mediators may be included as an attachment.)

 

You may contact the offices of these mediators to confirm that the listed mediators will be neutral and will not show any favoritism toward either party. The Florida Supreme Court can provide you a list of certified mediators.

 

Unless otherwise agreed by the parties, section 720.311(2)(b), (and section 718.1255 if this dispute concerns a condominium association) Florida Statutes, requires that the parties share the costs of presuit mediation equally, including the fee charged by the mediator. An average mediation may require three to four hours of the mediator’s time, including some preparation time, and the parties would need to share equally the mediator’s fees as well as their own attorney’s fees if they choose to employ an attorney in connection with the mediation. However, use of an attorney is not required and is at the option of each party. The mediators may require the advance payment of some or all of the anticipated fees. The aggrieved party hereby agrees to pay or prepay one-half of the mediator’s estimated fees and to forward this amount or such other reasonable advance deposits as the mediator requires for this purpose. Any funds deposited will be returned to you if these are in excess of your share of the fees incurred.

 

To begin your participation in presuit mediation to try to resolve the dispute and avoid further legal action, please sign below and clearly indicate which mediator is acceptable to you. We will then ask the mediator to schedule a mutually convenient time and place for the mediation conference to be held. The mediation conference must be held within ninety (90) days of this date, unless extended by mutual written agreement. In the event that you fail to respond within 20 days from the date of this letter, or if you fail to agree to at least one of the mediators that we have suggested or to pay or prepay to the mediator one-half of the costs involved, the aggrieved party will be authorized to proceed with the filing of a lawsuit against you without further notice and may seek an award of attorney’s fees or costs incurred in attempting to obtain mediation.

 

Therefore, please give this matter your immediate attention. By law, your response must be mailed by certified mail, return receipt requested, and by first-class mail to the address shown on this demand.

 

Sincerely yours,

 

[type your name here and sign above]

 

 

AGREEMENT TO MEDIATE

 

The undersigned hereby agrees to participate in presuit mediation and agrees to attend a mediation conducted by the following mediator or mediators who are listed above as someone who would be acceptable to mediate this dispute:

Check the applicable box:

[   ] All of the proposed mediators are acceptable.

[  ] The following mediator(s) proposed in the demand are acceptable:

                                                                                                                  

                                                                                                                  

                                                                                                                  

                                                                                                                  

 

I/we further agree to pay or prepay one-half of the mediator’s fees and to forward such advance deposits as the mediator may require for this purpose.

 

X                                                                                  

Signature of Responding Party or Authorized Representative

 

                                                                                     

Printed Name of Responding Party or Authorized Representative

 

                                                                                     

If Applicable Title of Authorized Representative

 

                                                                                     

Phone Number of Responding Party

 

                                                                                     

Email Address of Responding Party

 

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